Food Vendor Registration – 2017 Italian Lights Festival 2017-08-04T10:52:19-05:00

Food Vendor Registration

FOR THE 8TH ANNUAL

ITALIAN LIGHTS FESTIVAL

The Italian Lights Festival returns this August 18-21, four days highlighting the food, wine, music & traditions of Italy with a nod to Music City hospitality. In 2017, our festival culminates in the spectacular finale of the Great American Eclipse, which passes over Nashville on Monday, August 21st.

Join us as we celebrate the Sights and Sounds of Italy… with a Grand Finale that happens only once every 500 years: a Total Solar Eclipse in Nashville.

GET READY:
4 DAYS OF RECORD-BREAKING CROWDS!

Solar Eclipse Official Viewing Nashville 2017

OVER 1 MILLION TOURISTS are expected to flood Nashville for the Eclipse event, and Italian Lights will be the biggest free event in the city! The festival has been extended to 4 days to accommodate the Solar Eclipse events and crowds. As an official NASA Viewing Location for the Eclipse, the crowds this year will be record-breaking.

Vendors, please plan accordingly in terms of inventory and staff – this will be a huge event!

italian ice vendor
spaghetti and meatballs

FRIDAY

AUGUST
18th

2pm – 10pm

SATURDAY

AUGUST
19th

10am – 10pm

SUNDAY

AUGUST
20th

10am – 10pm

MONDAY

AUGUST
21st

10am – 6pm

Limited Food Vendor Booths 
Are Available to Reserve NOW!

SPECIAL PRIORITY PLACEMENT FOR ITALIAN FOOD VENDORS:

If you offer Italian food, please indicate that in your application. We reserve priority spaces at the busiest and highest traffic areas for Food Vendors who help serve the demand for Italian food and drinks!

10×10 FOOD TENT PRICING
$999

Prices valid through June 30, 2017.

 

Additional Fees:

$250 Refundable Clean Up Deposit

(Food Vendors submit a $250 Check Deposit. Uncashed check will be returned after your festival location has been reviewed for proper cleaning and disposal)

Required Electrical Fees per 10×10 Space:

$199 for 120V/30AMP

$499 for 220V/40AMP

This fee will cover your electrical usage for all 4 days of the festival.

If you require special connectors, please notify Paula Geist (Vendor Coordinator) no later than August 1st. This cost must be charged in advance before connection can be made. Failure to notify us of special plugs will result in a delay for power.

PLEASE NOTE: Due to insurance and license regulations, alcohol sales are strictly prohibited by any Food Vendors at this event.

HURRY, PRICING GOES UP IN:

STEP #1 (REQUIRED)
**Click To Read Important Festival Information**

Grease Handling:

A grease receptacle will be provided for you to dispose of your grease. Absolutely no grease to be disposed on streets, drains and grass areas. Additional City Fines will be assessed to your business for all violations.

Food Permit:

It is the applicant’s responsibility to obtain the proper permit required to serve food on the festival grounds. An inspection will be conducted the morning of the event by Metro Health Department. If you are not compliant to the rules and regulations and Metro Health Department does not issue you a permit, you will be asked to vacate your festival location and no refunds will be issued. For information pertaining to the requirements by Metro Health department:

REVIEW PERMIT REQUIREMENTS HERE —> MetroHealthDepartment

Propane Permit:

Metro Nashville Fire Department requires every food vendor using propane, regardless of a tent, food truck or trailer, to have an event propane permit. A permit must be submitted 2 weeks before the event to the Nashville Italian Lights Festival. Failure to do so will forfeit your right to sell on the festival grounds and no refunds will be given. Permit information and application:

OBTAIN PROPANE PERMIT HERE —>  MetroFireDepartment

Electric Use Fees:

$199 for 120V/30AMP
$499 for 220V/40AMP
This fee will cover your electrical usage for all 4 days of the festival.

Liability Insurance:

All Food Vendors are required to have a $1,000,000.00 liability insurance. Metro Nashville and The Nashville Italian Lights Festival will need to be named additional insured upon acceptance into the festival. A copy of your insurance policy must be emailed to Paula Geist at pgeist@comcast.net no later than August 31st. Failure of submitting a copy will result in non-refundable cancelation.

Parking:

There will be a Vendor Parking area designated for Food Vendors. One vehicle per location.

Menu Submission:

Indicate your menu classification on the Application Form. We reserve the right to ask you to adjust your items to reduce duplication at the event.

Please include a photo with your application. If you have a website with photos, please print the photos and attach them to the application or email photos to pgeist@comcast.net . Also please attach a diagram of your proposed set up showing dimensions of your tent or trailer, storage needs, etc.

Clean Up Deposit:

$250 per location – Check only

Cleaning Deposit will be returned to you at the end of the event after your location has been reviewed for proper cleaning & disposal practices.

Mail check to:

Nashville Italian Lights
c/o Paula Geist
4912 Buena Vista Pk.
Nashville TN, 37218

If you have any questions regarding any portion of this application contact Paula Geist at 615-347-4386 or email at pgeist@comcast.net

STEP #2
** Click To Read Rules And Regulations **

CAREFULLY READ the rules and regulations before submitting your General Release form.
We make every attempt to review all information contained within the pages of this website and at the time of posting all information is believed to be accurate and complete. We are not responsible for any typographical errors. If we find one to have been made, we will immediately fix as needed.
Management has final rights for interpretations and disclosure and reserves the right to change any information as it becomes necessary (i.e., show venue, parking locations, additional city licenses, fees, policies, etc.).

• FULL BALANCE: To secure your place in the show, the full balance of your show fee must be receive with your application. No space will be held without a festival payment.

• We accept checks, cashier’s checks, money orders, cash or credit cards (Visa, Master Card, Discover and American Express). Make all checks, money orders and cashier’s checks payable to The Nashville Italian Lights Festival. No checks will be accepted less than 30 days of the festival date, only money orders, cashier’s checks or credit card will be accepted to pay for your fee at this time.

• WEATHER: The festival is held outdoors and is held rain or shine. No credits or refunds will be issued if show is affected by forces of nature beyond our control. Please check our website or contact the office for updates on cancellations resulting from severe weather such as, hurricanes, tornados, flooding, etc.

• Please note, we will not cancel a show unless informed by state, city or local officials that it will be in the best interest of safety for all

• CREDITS/REFUNDS: WE DO NOT ISSUE REFUNDS FOR CANCELLATIONS; however, a credit (good for 2 years) will be issued if notification is made at least 60 DAYS prior to either festival. Cancellations must be made in writing (email preferred) and received in our offices as per the dates outlined. Credits may be used towards future booth fees and expire after 2 years.

• WAITING LIST: Once shows are closed, applications are still accepted for the waitlist. We will contact you as early as possible IF any spaces become available. Please keep in mind that this may be as late as 2-3 days before the show. If you cannot work on short notice, the waitlist may not be the best option for you. If we call you from the waitlist to see if you would like to participate in the show, you have the option to turn us down without penalty.

• NO SOLICITATION: Exhibitors are present at our shows for the purpose of representing their work. For that reason, no exhibitor, or their representatives, will engage in any type of solicitation of any products, supplies, shows, etc. during the course of the show, starting at the commencement of the event and ending at the end of breakdown of the said event. The exhibitors’ role is to sell their work and not engage in any other non-related business activities during the course of the event. Failure to comply could cause possible expulsion from the show

• EMAIL: Please note that invitations, waitlist notifications, confirmations, important updates, and announcements will be sent to you via email. Be sure to check your email account regularly.

• TAXES – Each exhibitor is responsible for collecting the state sales tax and filing a report with the local Department of Revenue.

• BANK FEES – A $40 bank fee will be charged on all returned checks. The check amount plus the $25 fee is payable with a money order, cashier’s check or cash. The fee may be higher with international checks.

• TENTS – Exhibitors are responsible for making their tents sturdy against wind, rain etc. Tents MUST be manufactured of flame-retardant materials. Staking into the pavement will NOT be permitted. The Nashville Italian Lights Festival is not responsible for lost, damaged or stolen property. Dollies are recommended for set-up and breakdown for most shows.

• Exhibitors will NOT take up any additional space without first consulting with a show coordinator. ALL WORK, DISPLAY and STORAGE WILL NOT GO BEYOND THE ASSIGNED EXHIBITOR SPACE.

• The exhibitor’s space shall be occupied by 12 noon the day of the show or you will be considered a “no- show” and your space will be given away with no possible refund or credit. Vehicles MUST be removed from the show area by 11:00 a.m. unless otherwise specified.

• Set-up and breakdown times will be strictly enforced. Please see show confirmation for details.

• Management reserves the right to make final interpretations of all rules and regulations.

STEP #3
** Complete The Application Below **

NOTE: THIS FORM IS ONLY FOR FOOD VENDORS!
Registration for Arts and Crafts HERE ►

NO PAYMENT IS REQUIRED WITH YOUR INITIAL FOOD VENDOR APPLICATION.

Within a week of submitting your application below, we will notify you if it has been accepted.

If accepted, payment will be due within 7 days to confirm & lock in your spot.

START YOUR APPLICATION:

begin vendor application here

Fill out my online form.

EARLY BIRD PRICING

Starts 3/1
$1499

PREFERRED PRICING

Register 4/1 - 4/30
$1599

STANDARD PRICING

Register from 5/1
$1699

EARLY BIRD PRICING

Starts 3/1
$999

PREFERRED PRICING

Register 4/1 - 4/30
$1099

STANDARD PRICING

Register from 5/1
$1199