Arts & Crafts Vendor Registration – Italian Lights Festival 2017-08-15T00:19:53-05:00

2017 Arts & Crafts Vendor Registration

FOR THE 8TH ANNUAL

ITALIAN LIGHTS FESTIVAL

The Italian Lights Festival returns this August 18-21, four days highlighting the food, wine, music & traditions of Italy with a nod to Music City hospitality. In 2017, our festival culminates in the spectacular finale of the Great American Eclipse, which passes over Nashville on Monday, August 21st.

Join us as we celebrate the Sights and Sounds of Italy… with a Grand Finale that happens only once every 500 years: a Total Solar Eclipse in Nashville.

GET READY:
4 DAYS OF RECORD-BREAKING CROWDS!

Solar Eclipse Official Viewing Nashville 2017

OVER 1 MILLION TOURISTS are expected to flood Nashville for the Eclipse event, and Italian Lights will be the biggest free event in the city! The festival has been extended to 4 days to accommodate the Solar Eclipse events and crowds. As an official NASA Viewing Location for the Eclipse, the crowds this year will be record-breaking.

Vendors, please plan accordingly in terms of inventory and staff – this will be a huge event!

FRIDAY

AUGUST
18th

2pm – 10pm

SATURDAY

AUGUST
19th

10am – 10pm

SUNDAY

AUGUST
20th

10am – 10pm

MONDAY

AUGUST
21st

10am – 6pm

Limited Vendor Booths 
Are Available to Reserve NOW!

Preference is given to returning vendors

Arts & Crafts Vendor Pricing

Pay Early to Save!

EARLY BIRD

Until 5/1
$499 SOLD OUT

PREFERRED

Register 5/1-6/15
$599 SOLD OUT

STANDARD

Register 6/16-7/15
$649 SOLD OUT

LATE

Register after 7/15
$749

Additional Fees:
$75 Required Electrical Fee (per 10×10 space)

$55 TN State Parks Permit Fee
WAIVED FOR ARTS & CRAFTS VENDORS, we’ll cover the fee for you!

The Bicentennial Mall State Park requires a $55 permit fee to sell in the State Park. This fee is independent from fees charged by the Italian Lights Festival and must be paid directly to the Bicentennial Mall State Park. Your application will be provided to personnel from the State Park and they will contact you for payment. The cost for the permit is $55. (WAIVED: We will pay this fee for you!)

LATE APPLICATIONS END IN:

STEP #1 (REQUIRED)
** Click To Read Important Festival Information **

• PROCESSING TIME: Please allow at least 2-4 weeks to process your application from the date it is received. Please always try to apply as early as possible to make for a smooth process and to avoid late fees.

• CONFIRMATIONS: If you are accepted, additional show information such as parking, set- up times, directions, etc. will be included in your confirmation. This will be emailed to you upon receipt of your booth fee. Please review this information carefully as it includes important event details.

• SHOW FEES: Please note that show fees are paid after you receive your invitation to the show. Your show fee indicates that you are accepting the invitation and being placed into the show.

• FULL BALANCE: To secure your place in the show, the full balance of your show fee must be receive with your application. No space will be held without a festival payment.

• We accept checks, cashier’s checks, money orders, cash or credit cards (Visa, Master Card, Discover and American Express). Make all checks, money orders and cashier’s checks payable to The Nashville Oktoberfest. No checks will be accepted less than 30 days of the festival date, only money orders, cashier’s checks or credit card will be accepted to pay for your fee at this time.

• WEATHER: The festival is held outdoors and is held rain or shine. No credits or refunds will be issued if show is affected by forces of nature beyond our control. Please check our website or contact the office for updates on cancellations resulting from severe weather such as, hurricanes, tornados, flooding, etc.

• Please note, we will not cancel a show unless informed by state, city or local officials that it will be in the best interest of safety for all.

• CREDITS/REFUNDS: WE DO NOT ISSUE REFUNDS FOR CANCELLATIONS; however, a credit (good for 2 years) will be issued if notification is made at least 60 DAYS prior to either festival. Cancellations must be made in writing (email preferred) and received in our offices as per the dates outlined. Credits may be used towards future booth fees and expire after 2 years.

• DEADLINES: We do not have deadlines for either of our shows. Therefore, please keep in mind shows and categories may be open when you contact us, but are subject to close at any time. In order to avoid being shut out due to show closures, please submit early. We strongly recommend applying when the applications become available. We have no way of knowing when a show will close, as we receive many submissions a day that could prompt a show’s closure without anticipation.

• WAITING LIST: Once shows are closed, applications are still accepted for the waitlist. We will contact you as early as possible IF any spaces become available. Please keep in mind that this may be as late as 2-3 days before the show. If you cannot work on short notice, the waitlist may not be the best option for you. If we call you from the waitlist to see if you would like to participate in the show, you have the option to turn us down without penalty.

• NO SOLICITATION: Exhibitors are present at our shows for the purpose of representing their work. For that reason, no exhibitor, or their representatives, will engage in any type of solicitation of any products, supplies, shows, etc. during the course of the show, starting at the commencement of the event and ending at the end of breakdown of the said event. The exhibitors’ role is to sell their work and not engage in any other non-related business activities during the course of the event. Failure to comply could cause possible expulsion from the show.

• EMAIL: Please note that invitations, waitlist notifications, confirmations, important updates, and announcements will be sent to you via email. Be sure to check your email account regularly.

STEP #2 (REQUIRED)
** Click To Read Rules and Regulations **

PLEASE CAREFULLY READ the Rules and Regulations before submitting your General Release form.

• All categories shall be reviewed, juried and screened prior to your acceptance. Any media NOT approved during the application process that appears in your booth at an event will be removed.

• All applications require 3 photos of your work plus 1 photo of your outdoor display. We will not process your application without a photo of your outdoor display with the 10×10 tent included in the image. INDOOR displays WILL NOT be accepted.

• Exhibitors will leave their exhibit space clean after packing up at break down. If your space is not clean after an event, you may be expelled from future shows.

• Application fees must be paid with a separate payment from show fees.

• It is VERY important that you include the event name and date on your checks to avoid miscommunication.

• WAITING LIST – Once placed on the waitlist, the office will contact you as soon as we have an opening in the show. If you have submitted a check and an opening does not occur, we will return your show fee check uncashed, after the event takes place. If you are called from the waitlist, there is NO penalty if you do not accept the spot and your show fee will be immediately returned to you.

• The approved exhibitor will occupy his or her booth at all times. NO subletting or sharing of space is permitted. No representatives are allowed. Friendly pets are allowed at the shows.

• TAXES – Each exhibitor is responsible for collecting the state sales tax and filing a report with the local Department of Revenue.

• An accepted application is a commitment to display your work during ALL scheduled hours of the show. If you are not present for any part of the show, you may be expelled from future shows.

• Bank Fees – A $40 bank fee will be charged on all returned checks. The check amount plus the $25 fee is payable with a money order, cashier’s check or cash. The fee may be higher with international checks.

• TENTS – Exhibitors are responsible for making their tents sturdy against wind, rain etc. Tents MUST be manufactured of flame-retardant materials. Staking into the pavement will NOT be permitted. The Nashville Oktoberfest is not responsible for lost, damaged or stolen property. Dollies are recommended for set-up and breakdown for most shows.

• Exhibitors will NOT take up any additional space without first consulting with a show coordinator. ALL WORK, DISPLAY and STORAGE WILL NOT GO BEYOND THE ASSIGNED EXHIBITOR SPACE.

• The exhibitor’s space shall be occupied by 10:00 am the day of the show or you will be considered a “no-show” and your space will be given away with no possible refund or credit. Vehicles MUST be removed from the show area by 10:00 a.m. unless otherwise specified.

• No Solicitation – Exhibitors are present at our shows for the purpose of representing their work. For that reason, no exhibitor, or their representatives, will engage in any type of solicitation of any products, supplies, shows, etc. during the course of the show, starting at the commencement of the event and ending at the end of breakdown of the said event. The exhibitors’ role is to sell their work and not engage in any other non-related business activities during the course of the event. Failure to comply could cause possible expulsion from the show.

• Set-up and breakdown times will be strictly enforced. Please see show confirmation for details.

• Management reserves the right to make final interpretations of all rules and regulations.

STEP #3
** Complete Application Below **

NOTE: THIS FORM IS ONLY FOR ARTS & CRAFTS VENDORS!
FOOD VENDOR REGISTRATION WILL OPEN SOON

START YOUR APPLICATION:

begin vendor application here

Fill out my online form.